The biggest information protection chance? Downloading data to a spreadsheet

Nowadays, it looks like some other enterprise pronounces a records breach every occasion you switch around. At the same time, corporations spend thousands and thousands on their records warehouses, safety answers, and compliance tasks. But all that spending can immediately be rendered useless with the ordinary commercial enterprise workflow of downloading information to a Microsoft Excel spreadsheet.

Commercial enterprise specialists aren’t trying to avert organization governance practices. They’re just looking for the answers to make better enterprise selections. And because they lack the SQL programming know-how or enormous education required to paint with data directly in maximum enterprise intelligence (BI) tools, they’re regularly powerless to answer the questions raised within the remaining assembly or email. So they flip to what they recognize as nice: the spreadsheet.

Identifying the Problem

Data downloaded to a private laptop creates a mess of troubles:
The statistics team loses visibility once you extract records from a BI tool to a spreadsheet. They haven’t any idea of how personal use or share information.
The loss of visibility into the records way it’s out of reach for safety and compliance oversight, making it susceptible to misuse or hacking.
The downloaded facts are immediately obsolete when they are exported from the warehouse.
The extracted records nearly represent a subset of the complete dataset, meaning decisions are made using the best slice of the available statistics.
The Lure of Downloading Data

If the risks of downloading data to an Excel spreadsheet are clear, why do many business professionals continue to do it? Here are some reasons business customers decide to research records in the spreadsheet: It’s easy. Sixty-two percent* of humans record using Excel due to its ease of use. Spreadsheets are acquainted territory. Unlike BI gear, they don’t require specialized SQL coding know-how. It’s rapid.

Business professionals don’t have time to fill out a price tag, after which they wait for the statistics professionals to come back with an answer — only to discover the answer. At the same time, it eventually arrives, raises greater questions, main to more tickets and greater readiness. It’s bendy. BI analysis equipment provides ‘self-service’ interfaces for business customers, but these interfaces are minimal. They do not allow commercial enterprise professionals to invite novel questions, comply with their interests, and explore problems innovatively.

Measuring the Impact

It would appear that downloading statistics to a non-public laptop is a trivial problem. But real-international activities endorse in any other case. The average data breach charges organizations $three.86 million, according to the “2018 Cost of a Data Breach Study” — up 6.Four percent from 2017.

Even the most harmless errors can value hundreds of thousands. In 2016, a Boeing worker mistakenly emailed his spouse a spreadsheet with personal records, including social security numbers and beginning dates, on some 36,000 Boeing employees. As a result, Boeing had to offer every employee-year subscription to Experian’s identity theft safety offerings. Based on Experian’s carrier fees, this spreadsheet error probably cost the enterprise someplace within the community $15 million.

Then there’s the impact awful information may have on research and choice-making. A look at Genome Biology 2016 found that one in five genetics papers published in top medical journals contained errors attributed to autoformatting mistakes in Microsoft Excel spreadsheets. So how do you keep away from those issues? Start by storing your data within the cloud. Microsoft’s hints for preventing safety breaches in its Office merchandise consist of “don’t forget shifting touchy facts and systems to a cloud company” rather than storing it on a personal pc.


I’m a technophile who loves everything about technology. I enjoy learning new things about new gadgets and technologies. I started Droidific because I wanted to share what I was learning with other people who love gadgets, new technology, and all the different ways they can be useful.